Time Management & Enhancing Personal Effectiveness

Introduction

When it comes to time management, do you put off more today than you can ever accomplish tomorrow…have a tough time prioritizing tasks when everything is urgent...exhaust yourself by 4:00 p.m. with only a fraction of your work done…see yourself as a decision maker who never gets around to making decisions…dread the next business meeting—or worse, going back to your desk to see what voice mails and e-mails await you? The environment in which AstraZeneca requires excellent multi-tasking and proper Time management to enhance their personal effectiveness.

If you’re doing more and enjoying it less, it’s time to get out of the time trap and back to productivity through effective time management! This seminar gives you practical techniques for controlling time and making it a manageable resource.

Outcome

At the end of this program, participants will be able to:

- Recognize key components of effective goal setting through time management
- Discover your time management strengths and self-management opportunities
- Discover quick and easy ways to handle non-valid tasks
- Manage multiple priorities based on validity and urgency, Managing Stress via Time Management techniques
- Identify ways to deal with distractions and eliminate interruptions, Obstacles to management your time
- Develop & discover tools to set group goals and priorities.
- Develop the mindset of working in fast paced environment such as AstraZeneca
- Learn strategies to improve your concentration and increase your Productivity & efficiency
- Implement tools and techniques for effective multitasking and scheduling abilities

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No Topic Topic Description
1 Planning Your Way to Success (Why the need for Time management)
  • Recognizing the key components of effective goal setting
  • Creating clearly defined goals based on your role
  • Looking at ‘time’ beyond what you perceive it is
2 Managing Multiple Priorities—Focus on the Important and Valid
  • Recognizing the key components of effective goal setting
  • Creating clearly defined goals based on your role
  • Looking at ‘time’ beyond what you perceive it is
3 Concentration—Your Key to Productive Efficiency
  • Learning ways to improve your concentration
  • Identifying ways to deal with distractions and interruptions
  • Managing daily emails and avoiding ‘backlogs’
  • Learning various techniques of building focus
  • Learning how to say ‘No’ diplomatically and tactfully
  • Group Discussion: Eliminating Distractions and others at work; Role Plays
4 Taming the Typical Time Wasters
  • Learning the methods for handling paperwork
  • Eliminating (or at least minimize) e-mail overload
  • Diagnosing and treating your procrastinating ways using seven timely tips
  • Maximizing the automations of processes
  • Exercise/Activity: Identifying Time wasters & delegation in a typical one-week schedule of each individual: Self-Assessment
5 Managing Meaningful Meetings
  • Identifying reasons why some meetings are ineffective
  • LLB (Look like Busy) vs Effective busy-ness
  • Planning and leading more productive meetings
  • Group Discussion: Making meetings more effective; can we do anything for habitual late comers? Break the Pattern technique
6 Managing Stress through proper Time Management
  • Techniques of Stress management especially during month-end Closings
  • Being creative in automating tasks/jobs
  • Art of delegating work for efficiency (typical week Work schedule analysis for prioritizing & delegate-able duties)
  • Managing stress via EFT techniques
  • Activity: Amazing Race (to test on Time management & delegation skills)
7 Anchoring the learning element
  • Self Mind-setting: “Journey within Oneself” (Mind conditioning for self enhancement attitude. In this session participant would ‘anchor’ what has been learned for long term retention and self-improvement resources mobilization)

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