Microsoft Excel for Beginners

Microsoft Excel for Beginners

Introduction

This course is designed for entry-level staff and outlet clerical workers who need to enhance their Excel skills for daily administrative work, accounting, and record-keeping. The focus is on basic to intermediate Excel functions that improve accuracy and efficiency in daily operations.

Outcome

This hands-on course will help entry-level staff and clerical workers feel confident using Excel for daily office, accounting, and administrative tasks.

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No	Topic	Topic Description
1	Introduction to Excel for Daily Office Work	Understanding the Excel Interface Overview of rows, columns, cells, and worksheets Quick access toolbar and commonly used shortcuts Basic Formatting and Organization Changing fonts, colors, borders, and cell alignment Merging cells and using wrap text for readability
2	Data Entry and Management Best Practices	Efficient Data Entry Techniques Using auto-fill and flash fill for quick data entry Avoiding common data entry errors Sorting and Filtering Data Sorting alphabetically, numerically, and by date Filtering large data sets for quick analysis
3	Essential Excel Functions for Clerical Work	Basic Formulas for Daily Use SUM, AVERAGE, COUNT, MIN, MAX for quick calculations Using AutoSum for fast financial calculations Using Text Functions for Data Formatting CONCATENATE (joining text), TRIM (removing extra spaces) UPPER, LOWER, PROPER (changing text case)
4	Basic Data Analysis with Tables and Charts	Creating and Formatting Simple Tables Converting raw data into structured tables Using table styles for easy viewing Basic Charting for Reports Creating bar, pie, and line charts Formatting charts for presentations
5	Introduction to Accounting Functions in Excel	Tracking Sales and Expenses Setting up a simple sales and expense tracking sheet Using percentage formulas for cost analysis Calculating Totals and Averages Automatically Using SUMIF and AVERAGEIF for financial reports Calculating monthly expenses efficiently
6	Data Validation and Accuracy Checks	Using Drop-Down Lists for Data Entry Setting up predefined lists to prevent errors Ensuring consistent data input across files Preventing Errors with Conditional Formatting Highlighting duplicate entries Using color-coded alerts for missing or incorrect data
7	Organizing Reports and Automating Tasks	Simple Report Formatting Techniques Using headers, footers, and print settings Freezing panes and splitting windows for better viewing Basic Introduction to PivotTables Summarizing large datasets easily Creating quick summaries for sales and inventory reports
8	Practical Exercises and Real-Life Applications	Applying Excel Skills to Common Work Scenarios Managing an inventory tracking sheet Keeping attendance and payroll records Q&A and Hands-On Practice Solving real-world clerical challenges with Excel Troubleshooting common mistakes and errors