Applied AI Tools for Administrative Productivity

Applied AI Tools for Administrative Productivity

Introduction

Artificial Intelligence (AI) is no longer just for IT teams. Today, administrative professionals can use AI to write better documents, summarize policies, manage information, create presentations, design content, and automate routine tasks.

This AI workshop is designed for Administrative Professionals who already understand basic AI principles and want to expand their practical toolset. The programme focuses on the effective use of current, business-ready AI tools to enhance productivity, improve documentation quality, streamline workflows, and support managerial and administrative decision-making.

Beyond immediate efficiency gains, this programme also addresses future-proofing administrative practices by equipping participants with the skills and awareness needed to adapt to evolving AI-enabled work environments. Through hands-on exercises, participants will learn how to integrate AI responsibly and sustainably into daily operations—ensuring their roles, processes, and competencies remain relevant in an increasingly digital and automated workplace.

Who Should Attend - HR officers, executives, and managers - Talent acquisition and recruitment staff - Learning & development (L&D) teams - Payroll, admin, and office management staff - HR business partners and people operations teams - Department administrators and coordinators

Up-coming Public Intake

22 & 23 April 2026 | 2 days
HRD Corp Claimable | KLCC
Hit Get Proposal to reserve your spot.

Outcome

By the end of this program, participants will be able to:

- Apply multiple AI tools to streamline HR and administrative tasks.
- Use AI to analyse, summarise, and structure internal documents and information.
- Create professional internal communication and presentation materials efficiently.
- Design simple AI-enabled workflows to reduce manual work.
- Identify and adopt additional AI tools relevant to HR and office operations.

Select to design your own content and request for a customized quotation

No	Topic	Topic Description
1	Module 1: Google Gemini for HR & Admin Excellence	Focus: Writing, analysis & decision support Drafting and refining emails, memos, and announcements Structuring policies, SOPs, and internal guidelines Scenario analysis (employee cases, admin challenges) Supporting managers with summaries and recommendations. Practical Exercise: Rewrite communication and summarise a policy document using Gemini and ChatGPT.
2	Module 2: Notebook LM for Knowledge & Document Management	Focus: Research, insights & information consolidation Organising HR policies, procedures, and manuals Extracting key points for staff communication Creating onboarding summaries and quick reference guides Supporting audits, compliance, and reporting Practical Exercise: Analyse and summarise multiple documents using Notebook LM.
3	Module 3: Canva AI for Internal Communication & Presentations	Focus: Visual communication Creating professional presentations quickly Designing onboarding decks and internal notices Using AI layouts, visuals, and templates Maintaining branding consistency Practical Exercise: Create a short HR or admin presentation using Canva AI.
4	Module 4: Flow – AI-Enabled Office Workflows	Focus: Productivity & automation Identifying repetitive HR and admin tasks Designing simple AI-assisted workflows Examples: Onboarding task tracking Leave or admin reminders Approval and follow-up processes Practical Exercise: Map one AI-assisted workflow relevant to participants’ roles.
5	Module 5: Google AI Studio (Enterprise Awareness)	Focus: Understanding enterprise-level AI capability What Google AI Studio is used for How organisations build internal AI tools Generating template for HR/Admin teams Governance, scalability, and future readiness Creating structured prompts
6	Module 6: Emerging & Complementary AI Tools for HR & Admin	Focus: Expanding the AI toolkit This module introduces additional current AI tools that can further support HR and administrative work: Microsoft Copilot (Office 365) AI support in Word, Excel, Outlook, and PowerPoint Meeting summaries, email drafting, document analysis Otter / AI Meeting Assistants Automated meeting notes and summaries Action item tracking for HR and admin meetings PDF & Document AI Tools AI for form extraction and summarisation Useful for contracts, policies, and reports Task & Productivity AI Tools AI-assisted task prioritisation Work planning and follow-up support Discussion Activity: Which tools fit your role, team, and organisation?
7	Module 7: Responsible & Professional Use of AI in HR	Focus: Ethics, privacy & governance Handling confidential employee data What should not be shared with AI tools Ensuring accuracy and human review Aligning AI usage with company policies

Expert

Dr. Mohammed Muayad Abdulrazzaq

Dr. Mohammed Muayad Abdulrazzaq, fondly known as Dr. Obay is an accomplished AI Trainer, Academic Leader, TEDx Speaker, Industry Advisor, and Entrepreneur, internationally recognised for his contributions to Artificial Intelligence education, research, and innovation. Holding a Ph.D. in Artificial Intelligence and bringing over 20 years of experience across the information technology landscape, Dr. Obay’s expertise spans AI, Big Data Science, Machine Learning, Deep Learning, Generative AI, Large Language Models (LLMs), and Immersive Technologies. As a certified and HRD Corp-accredited trainer, Dr. Obay has trained more than 5,000 professionals, students, and business leaders through highly practical and results- driven programs in Data Science, AI Engineering, Generative AI, and LLMs. His workshops are widely praised for their clarity, relevance, and ability to translate complex AI concepts into real-world business impact. Recently, Dr. Obay was honoured to begin a new chapter as an Industry Advisor at ICMS, contributing to advanced programs and professional certifications in Generative AI, Large Language Models, Google AI & Machine Learning, and Microsoft Azure AI. His advisory role bridges academia and industry by empowering future-ready talent and organisations to thrive in the era of intelligent automation. Recognised for his excellence in AI education and leadership, Dr. Obay serves as an ELITE Fellow at the University of Malaya (UM) — Malaysia’s top-ranked university — and as an Adjunct Associate Professor at Taylor’s University, where he supervises Ph.D. and Master’s students at Taylor’s University and the International Islamic University Malaysia (IIUM). His academic work focuses on applying AI to solve real- world problems while shaping the next generation of innovators. An entrepreneur at heart, he is the Founder of Artificial Intelligence & Coding for All (AIC4ALL) — a global learning platform that equips learners of all ages with essential skills in AI, coding, and data science for IR 4.0 & IR 5.0. He also leads INNOEYETIVE, a digital innovation agency leveraging AI, Big Data, and Immersive Tech to accelerate digital transformation. As a TEDx and international speaker, Dr. Obay has delivered impactful talks and keynotes that demystify AI, inspire innovation, and promote ethical adoption of emerging technologies. His lifelong mission is simple yet powerful — to empower professionals, educators, and leaders worldwide to harness the transformative power of AI for a better, smarter future.