AI for HR & Administrative Professionals

AI for HR & Administrative Professionals

Introduction

Boost Productivity with Google AI Studio, Gemini, NotebookLM, & others

Artificial Intelligence is no longer just for IT teams. Today, HR and Administrative professionals can use AI to write better documents, summarise policies, manage information, create presentations, design content, and automate routine tasks.

This course introduces easy-to-use AI tools such as Gemini, Google AI Studio, NotebookLM, and others, focusing on practical office use cases. Participants will learn how to work faster, communicate more clearly, and reduce repetitive work, without coding or technical skills.

Course Aims

Upon completing the course, participants will feel confident using AI tools in daily office tasks, save time on emails, reports, policies, and meeting summaries. Improve document clarity and consistency, create professional HR materials faster. Understand AI limitations, risks, ethical boundaries, and apply AI safely in a workplace environment.

Who Should Attend - This course is designed for professionals involved in HR and administrative functions, including:

HR officers, executives, and managers
Talent acquisition and recruitment staff
Learning & development (L&D) teams
Payroll, admin, and office management staff
HR business partners and people operations teams
Department administrators and coordinators

Level & Delivery

Beginner to Intermediate | No prior AI or technical background is required | No coding required.
Duration - 2 days | Mode In-house | Methodology Instructor-led | Hands-on AI tools | Laptop or Tablet required.
Min 5 pax - Max 16 | Hit Get Proposal for an in-house quote.

Outcome

By the end of this course, participants will be able to:

Understand AI in simple, non-technical terms
Use Gemini for writing, summarising, and planning
Apply Google AI Studio for structured content and workflow support
Use NotebookLM to analyse HR documents and policies
Use Gemini Gems to organise tasks and automate simple processes
Create professional visuals and presentations using nano banana / qwen / Canva AI
Apply AI responsibly in HR and administrative work

Select to design your own content and request for a customized quotation

No	Topic	Topic Description
1	AI for HR & Admin – The Basics	What is AI? (Simple explanation) What AI can and cannot do AI myths vs reality How AI supports HR and admin work Real examples: recruitment, documentation, communication Activity: Identify tasks in your daily work that AI can help with
2	Gemini, Copilot, ChatGPT for Daily Office Tasks	Writing professional emails Drafting HR announcements and memos Summarising meetings and conversations Creating checklists and task plans Improving tone and clarity Hands-on: Rewrite HR emails and announcements using Gemini
3	Google AI Studio for Structured Work	What is Google AI Studio (non-technical view) Creating structured prompts Generating templates for: HR policies SOPs Job descriptions Performance review forms Hands-on: Create an HR document template using AI Studio
4	NotebookLM for HR Documents & Policies	Uploading documents into NotebookLM Asking questions about policies Comparing documents Summarising long PDFs Extracting key points for staff communication Hands-on: Analyse an HR policy using NotebookLM
5	Flow – Organising Work & Simple Automation	What is Flow? Organising tasks and processes Creating workflows for: Onboarding Leave management Document approvals Improving coordination and follow-ups Hands-on: Create a simple HR/admin workflow using Flow
6	Canva AI for HR & Admin Content	Canva AI overview Creating: Training slides HR posters Internal announcements Onboarding materials Using Magic Design, text-to-image, and templates Hands-on: Design an HR poster or onboarding slide
7	Responsible & Ethical Use of AI	What data should NOT be shared with AI Handling employee and personal data Understanding AI mistakes and hallucinations Human review and accountability Company policies and best practices Discussion: Safe AI usage scenarios in HR/Admin
8	Putting It All Together (Capstone Practice)	Combine tools in a real HR/Admin scenario: Draft HR content (Gemini) Structure documents (AI Studio) Analyze policies (NotebookLM) Organize tasks (Flow) Create visuals (Canva) Group Activity: Build a complete HR/Admin AI-assisted workflow

Expert

Dr. Mohammed Muayad Abdulrazzaq

Dr. Mohammed Muayad Abdulrazzaq, fondly known as Dr. Obay is an accomplished AI Trainer, Academic Leader, TEDx Speaker, Industry Advisor, and Entrepreneur, internationally recognised for his contributions to Artificial Intelligence education, research, and innovation. Holding a Ph.D. in Artificial Intelligence and bringing over 20 years of experience across the information technology landscape, Dr. Obay’s expertise spans AI, Big Data Science, Machine Learning, Deep Learning, Generative AI, Large Language Models (LLMs), and Immersive Technologies. As a certified and HRD Corp-accredited trainer, Dr. Obay has trained more than 5,000 professionals, students, and business leaders through highly practical and results- driven programs in Data Science, AI Engineering, Generative AI, and LLMs. His workshops are widely praised for their clarity, relevance, and ability to translate complex AI concepts into real-world business impact. Recently, Dr. Obay was honoured to begin a new chapter as an Industry Advisor at ICMS, contributing to advanced programs and professional certifications in Generative AI, Large Language Models, Google AI & Machine Learning, and Microsoft Azure AI. His advisory role bridges academia and industry by empowering future-ready talent and organisations to thrive in the era of intelligent automation. Recognised for his excellence in AI education and leadership, Dr. Obay serves as an ELITE Fellow at the University of Malaya (UM) — Malaysia’s top-ranked university — and as an Adjunct Associate Professor at Taylor’s University, where he supervises Ph.D. and Master’s students at Taylor’s University and the International Islamic University Malaysia (IIUM). His academic work focuses on applying AI to solve real- world problems while shaping the next generation of innovators. An entrepreneur at heart, he is the Founder of Artificial Intelligence & Coding for All (AIC4ALL) — a global learning platform that equips learners of all ages with essential skills in AI, coding, and data science for IR 4.0 & IR 5.0. He also leads INNOEYETIVE, a digital innovation agency leveraging AI, Big Data, and Immersive Tech to accelerate digital transformation. As a TEDx and international speaker, Dr. Obay has delivered impactful talks and keynotes that demystify AI, inspire innovation, and promote ethical adoption of emerging technologies. His lifelong mission is simple yet powerful — to empower professionals, educators, and leaders worldwide to harness the transformative power of AI for a better, smarter future.